Student’s User

Manual

For e-Admission

Jana Shiksha Bhawan, Unit-V

Bhubaneswar-751001

Ph. 0674-2500800

E-mail: sams.dhse@gov.in

Directorate of

Higher Secondary Education (O)

2024 - 25

Higher Secondary (Class-XI)

www.samsodisha.gov.in

Student Academic Management System (SAMS)

Definition & Abbreviation

Applicant Copy

This form is the replica of the CAF to be retained by the

applicant for future reference.

Applied HSS

The Higher Secondary School (HSS) which the applicant selects

in her/his application form for admission

BSE, Odisha

Board of Secondary Education, Odisha

CAF

Common Application Form

CHSE

Council of Higher Secondary Education, Odisha

Common Prospectus

Destination HSS

Where the applicant is selected to take admission (as

mentioned in the Intimation letter)

DHSE

Directorate of Higher Secondary Education, Odisha.

Help Desk

Helpdesk consists of a group of teaching and non

teaching

staffs of the School. It educates the applicants about different

procedures of e-Admission.

HSS

Higher Secondary School

HSSLC

Higher Secondary School Leaving Certificate

HSS Profile

This profile gives information regarding the streams (Arts /

Science / Commerce), Subjects, Sanctioned Strength in each

Subject, Hostel Facilities, Admission Fees etc. of each Higher

Secondary Schools

Internet Facility

Center

It is a facility center, opened within the school premises where

students/parents/guardians can apply online and take print

outs of School copy and Applicant copy as well.

Junior Educational

Institutions

Higher Secondary Schools (+2 Educational Institutions)

RoM

Return of Matriculate

SAMS

Student Academic Management System

SAMS Higher

Secondary Schools

A Higher Secondary Schools which is implementing admission

through SAMS i.e. e-Admission.

Sanjog Helpline Toll

Free Number

155335 OR 1800

345

6770: It is toll free helpline number which

provides information to applicants / parents / general public

on query related to e-Admission.

Slide-up Request

Online Link in the Applicants login in SAMS Portal, w

here the

applicant can exercise his/her option to slide up to upper

choice of Higher Secondary school.

S&ME

School and Mass Education Department, Govt. of Odisha.

SLC

School Leaving Certificate

NMMS

National Means-Cum-Merit Scholarship

PEN

Permanent Education Number

Student Academic Management System (SAMS)

Common Application Form (CAF) Procedure

e-Admission (ON-LINE ADMISSION INTO CLASS-XI) is compulsory for admission

into all Higher Secondary Schools affiliated to CHSE (O) including Self Finance,

Vocational & Sanskrit Higher Secondary Schools in the State of Odisha for the Academic

Session 2024-25. It aims at successful use of Information Technology to make the

admission process simple, economical, fast and transparent.

Web URL:

www.samsodisha.gov.in

Supporting documents required for +2 e-Admission through CAF:

 Valid mobile number & email id

 10

Provisional Certificate-cum-Mark sheet

 School leaving certificate & Conduct certificate from the institute last attended

 Migration Certificate

 Income Certificate of parents

 Applicant scan color passport photograph

 Applicant Aadhaar number (Optional)

 Applicant WhatsApp number

 Applicant Bank A/c information with IFSC code

 Blood Group

 Caste Certificate (If belongs to SC / ST Category)

 PH Certificate / Other Special Category Certificate

 NMMS Awardee Roll Number

 Permanent Education Number (PEN)

 Apply Higher Secondary Schools information with subject

Application Process:

The application for admission in to Class XI is invited online through “Common

Application Form (CAF)”. The CAF will be available in www.samsodisha.gov.in or

www.sme.odisha.gov.in for applying online only. There will be one Common

Prospectus (CP) and Common Application Form (CAF) for admission to any stream of

any Higher Secondary Schools / Vocational/ Sanskrit Educational institutions in the

State. The CP is available online in SAMS portal in PDF format to download/print. An

applicant must read it carefully before online submission of CAF.

Student Academic Management System (SAMS)

Where to Apply Online:

Applicants can apply online at home (through own computer/mobile), Cybercafé,

Common Service Center, Internet Facility Center operated in SAMS Resource Centers

etc.

How to Apply Online:

Applicants are requested to follow steps mentioned below to apply online:

 Go to SAMS website i.e. www.samsodisha.gov.in

 Click on the “Higher Secondary School (+2)” link under School & Mass Education

banner.

 Click on "Student login" button.

 Click on “New Student Register”

 Enter Name of the Student, Mobile Number & Email ID (optional) in the box

provided.

Student Academic Management System (SAMS)

 Click on the "Generate OTP" button.

 A six-digit OTP, which will be valid for 5 minutes, will be sent to the mobile

number provided by the applicant.

Student Academic Management System (SAMS)

 Password must have at least one Upper Case (Capital letter), one Lower Case

(Small letter), one Digit & a Special Character (@, $, %, etc...) in it, e.g.

Abcd@7618

 Login to the SAMS Application using the username (registered mobile number) &

password given during online registration.

 Applicant is required to enter the OTP number in the box showing in the

computer screen.

 Applicant is required to give own password & re-confirm the same in the box

showing in the computer screen.

 Then applicant have to click on “Back to Login” for online Common Application

Form (CAF) entry.

Student Academic Management System (SAMS)

 Once after successful login, applicant able to see important SAMS e-Admission

related announcement, e-Admission dateline along with existing status of CAF

Application process (all showing pending).

Student Academic Management System (SAMS)

 After successful log in, applicant can able to see the following five sections

showing pending under “Application Form (CAF)” module i.e.

Application Form (CAF)

1. User Profile

2. CAF Apply

3. Payment

4. Payment History

5. CAF Print

 Applicants can check their SAMS registration details in the "User Profile" menu.

If they find any mistakes regarding their name or email, they can proceed with

the necessary corrections.

 First click on the “CAF Apply”

 “Common Application Form” appears on the screen containing 04 sections i.e.

 Personal Info

 Address & Income Info

 Reservation & Weightage Info

 Option Info

Student Academic Management System (SAMS)

 After clicking the “CAF Apply” module, applicant can able to see the incomplete

Common Application Form having different sections i.e.

1. Personal Details

2. Details of Mark/Grade Secured in 10

Board Examination

3. Record of educational institution last attended

 Personal Details:

 This section contains the following fields i.e.

1. Name of the Examination Board

2. Year of Passing

3. Exam Type

4. Roll Number (10

Exam)

5. Applicant’s Name

6. Gender

7. Blood Group

8. Father’s Name

9. Mother’s Name

10. Religion

11. Date of Birth

12. Nationality

13. Mother Tongue

14. Aadhaar No (Optional)

15. Guardian Mobile No.

16. Mark secured in 10th Board Examination Details

17. Upload Photo (JPG/JPEG/GIF/BMP or PNG and Image size less than 2MB)

Student Academic Management System (SAMS)

1-If an applicant belong

to BSE Board, Odisha

Then applicant have to choose

“Year of Passing”

and

enter the 10

Board Exam roll no.

Automatically

Applicant’s Name,

Father & Mother’s Name,

Caste,

Gender,

Last Attended School,

Last Attended District,

Date of Birth,

Grade

Mark secured in 10

Board Examination

will appear in the said section.

Other details have to enter manually.

2-If an applicant belong

to CBSE Board

For CBSE Board, 10

passed out student, the total maximum

mark is 500 instead of 600. In this connection a notification

/ pop-up is to be shown stating that “please exclude 6th

additional subject unless you failed in any of the 3 elective

subject i.e. Science, Mathematics and Social Science”

3-If an applicant belong

to ICSE Board

In case of ICSE Board 10

passed out applicant while

calculating the eligibility of a candidate, 05 subjects must be

taken into account (including “English” with 04 best mark

secured subjects) as per the guidelines of the ICSE Board.

If an applicant belong

to Other Board of State

Then applicant have to enter all the details manually.

If an applicant belong

Jharkhand Board

the format of roll number will be “Roll No-Roll Code”

6-Permanent Education

Number (PEN)

Please contact your H.M. of last school attended to get your

Permanent Education Number (PEN)

Student Academic Management System (SAMS)

Note:

a) If an applicant has passed out from BSE, Odisha the examination Roll No is to be entered

after selecting “Name of the Board”, “Year of Passing” and “Exam Type” and for the

marks to show up on the CAF. If the applicant agrees with the marks shown in the screen,

then s/he has to confirm by clicking on ‘Yes’ button or else on the ‘No’ button to allow

to modify the marks in the CAF. Other board students will have to furnish the details on

the CAF.

b) An alert pop-up message will appear on the screen if an applicant forgets to provide

their Aadhaar Number in the CAF, suggesting that providing the Aadhaar number will

allow them to benefit from government schemes in the future. Applicant can proceed

further by clicking the “Yes”/ “No” button as per the choice.

 After filling all required field, click the “Next” button.

 Then “Address & Parents Income Information” section will appear in the

screen.

 This section contains the following fields i.e.

Student Academic Management System (SAMS)

Address for Correspondence:

1. State

2. District

3. Block / ULB

4. House No., Street/Village, Post Office and Police Station details

5. Area PIN Code

6. Telephone No. (Optional)

7. Mobile No.

8. Valid e-mail Id

9. WhatsApp No.

10. NMMS Awardee (Yes/No)

11. NMMS Awardee Roll No. (If choose “Yes”)

12. Name of the School

13. Do you want to avail free on-

line academic support program for?

(Put “✔” mark)

 NEET

 JEE

 Other Competitive Exam

 None of these

Income Details of Parents:

1. Father’s Occupation

2. Mother’s Occupation

3. Parents Annual Income Together in (Rs.)

 After that “Bank Information” details have to enter by the candidate.

Student Academic Management System (SAMS)

 Enter the Account Number and IFSC Number.

 After IFSC Number, automatically both Bank & Branch details appear in the

prescribed box.

 Click on “Next” button.

 Then “Reservation & Weightage” information section will appear on the screen.

 Applicant have to select their caste (ST/SC/OBC/SEBC/Gen)

 In case of the applicants belongs to ST/SC category have to enter Caste

Certificate Barcode or Miscellaneous Case No. issued from Odisha e-District

application by select the “Yes” and “No” if not available.

 The Caste Certificate issued in favor of the applicants without Barcode number,

will be validated at the selected Higher Secondary School during validation.

 Other options i.e. Persons with Disabilities, Ex-Service Man (ESM), Children of

Martyrs and Serving Defence Personnel applicant have to select as per their

suitability. By default the select value is “None”.

 In case of “Persons with Disabilities”, there are 02 types of nature of disabilities

i.e. “Temporary” and “Permanent”.

 If a candidate choose “Temporary”, then he/she has to provide the details like

“

% of Disability

”, “

UDID No

”,

“Certificate valid up to” & “Type of Disability”.

Student Academic Management System (SAMS)

 If a candidate choose “Permanent”, then he/she has to provide the details like

“

% of Disability

”, “

UDID No

”

& “Type of Disability”.

 With regards to “Weightage Details” section the options like NCC, Scout & Guide

& Sports applicants have to select their choices as per their convenient.

 Click the “Next” button.

 Then “HSS Selection Option” section will appear on the screen.

Student Academic Management System (SAMS)

 Each Applicant will have to choose minimum 05 nos. of Higher Secondary School

as preference of choice in their Common Application Form (CAF). There is no

limit for opting maximum choice of preference.

 This section contain the following fields i.e.

1. HSS Type (Govt. / Aided / Private, Self-Financing, Vocational & Sanskrit)

2. District Name

3. HSS Name

4. Stream

5. Compulsory (MIL)

6. First Elective

7. Second Elective

8. Third Elective

9. Fourth Elective (First, Second & Third Choice)

10. Hostel

 After admission, the 3

and 4

elective subjects will be allotted to the students

at the Higher Secondary Schools level on the basis of merit only.

 Applicant has to select such HSS Type as per the suitability.

Example: If an applicant willing for taking admission in any Self-Financing

college, then he/she have to choose “Self-Financing”. Similarly for Sanskrit HSSs

must have select “Sanskrit” Options and so on.

 At the time of selection for Higher Secondary Schools in the CAF, candidates can view

the previous year's cut-off marks (1

and 2

Selection), as well as admission and hostel

fees.

Student Academic Management System (SAMS)

 The different categorized HSSs of respective HSS type has shown in the “HSS

Name” dropdown list accordingly.

 It is advised to students to check previous year cut-off mark in the HSS before

applying the CAF.

 Applicants are required to be careful while choosing their Higher Secondary

school as preferences for admission. In the preference list, ‘Preference-1’ will

be treated as the student’s highest preference and so on.

 After applying all Higher Secondary Schools, click on “Preview” button.

 A preview of all entered data appears on the screen to verify whatever

information put by the applicant i.e. correct or not.

Student Academic Management System (SAMS)

 All applicants must be careful while checking the preview of application, if any

mistake found, then click “Edit” button and rectify the wrong data.

 If found all correct, then click on “Save & Proceed to Pay”.

 A Pop-up message will appear on the screen form “SAMS Govt. of Odisha”

showing the total nos. of HSS applied by the applicant asking for final submission

with “Ok” & “Cancel” button.

 Then Click on “OK” button.

 Payment of Common Application Fee (CAF) through “SBI” :

 Select option i.e. “SBIePay”

 Click on “Proceed” button.

 “Payment Gateway” option has been enabled for the applicant.

Student Academic Management System (SAMS)

 Put Tick mark ( ) on “I accept Terms & conditions”.

 Then click on “OnlinePayment” button as per the picture.

 A Pop up appear asking for CAF information which was filled by you is

correct?

 Simply click on “Ok” button.

Student Academic Management System (SAMS)

 Applicant now can pay CAF fees by using Debit / Credit card or by using

Internet Banking option.

 If paying using Internet Banking, then you have charged with extra

amount as “Processing fee” and “GST”.

 If paying using your ATM Debit card, then you have charged with no extra

amount.

 In case of Payment failure or pending applicant can check the status by

clicking the option “CAF Payment History”

Extra charged amount

(Via Internet Banking)

No extra charged amount (Via Debit Card)

 If found CAF fee payment status “Failed”, then applicant may click on

the link “CAF Payment” for further fee payment process.

Student Academic Management System (SAMS)

 Payment of Common Application Fee (CAF) through “BillDesk” :

 Through BillDesk gateway an applicant can pay CAF fee through

Credit / Debit card

Debit Card using ATM Pin

Internet Banking

Wallet / Cash Cards

Using QR Code

Using UPI

 After successful CAF fee payment, applicant can download and print his/her

completely filled up Common Application Form by click the “CAF Print” Option

for future reference.

Note:

 If an applicant wants to edit their CAF after successful submission and

payment of the fee, they need to log in, click on the “CAF Apply” button,

and proceed with the edits.

 Applicants are allowed to edit their CAF only once (if required). Therefore,

please review your CAF carefully before submitting.

Student Academic Management System (SAMS)

 The edited CAF must include “Edited” word for better understanding and clarity

for all applicants and Higher Secondary Schools as shown below.

Note:

“Sanjog Helpline Toll Free Number”: 155335 / 1800-345-6770: It is toll free

helpline number which provides information to applicants / parents / general public on

query related to e-Admission.

SAMS PMU DHSE: 0674-2500800

Email: sams.dhse@gov.in

******************************

Directorate of Higher Secondary Education (O)

Jana Shiksha Bhawan, Unit-V

Bhubaneswar-751001

Ph. 0674-2500800

E-mail: sams.dhse@gov.in

www.samsodisha.gov.in

2024 - 25